---
title: Set Up & Manage Your Jury
description: Setting Up and Monitor the Jurying Process
---
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1. [CODAworx FAQs](https://knowledge.codaworx.com/knowledge?hsLang=en)
2. [For Commissioners](https://knowledge.codaworx.com/knowledge/for-commissioners?hsLang=en)
3. [Step by Step](https://knowledge.codaworx.com/knowledge/for-commissioners?hsLang=en#step-by-step)
# Set Up & Manage Your Jury
## Invite jurors, configure scoring, and manage applicant voting across one or more selection rounds.
### **Before You Begin**
The jury workflow is available through the CODAworx Toolkit.
Before setting up voting:
- Publish and complete your Open Call
- Allow the application window to close
- Review your applicant pool
- Archive applicants who shouldn't enter jurying
CODAworx's current workflow requires the call to be closed before completing the standard jury process.
**\[VIDEO: Setting Up and Managing a Jury\]**
### **Build Your Jury Pool**
First, add everyone who may participate in the selection process.
1. Open the [**CODAcommission Dashboard**.](https://codaworx.com/rfq/my-rfq/my-commissions)
2. Select your call.
3. Open *Selection Process.*
4. Search for the juror using the exact email address associated with their CODAworx account.
5. Add the juror to your Jury Pool.
If the person doesn't have a CODAworx account, you can provide their name and email so they can be invited to create one.
**Important:** Jurors need to sign in using the same email address that received the invitation.
Adding someone to the overall Jury Pool does **not** automatically give them access to a voting round.
### **Configure a Voting Round**
CODAworx jurying is organized by **round**.
On the Selection Process page:
1. Locate the active round.
2. Open its three-dot menu.
3. Select Edit Round.
4. Give the round a clear name.
5. Choose the appropriate round type.
6. Set the scoring method.
#### Voting Round
Use a Voting Round when narrowing a larger applicant pool.
#### Final Round
Use a Final Round when you're ready to determine finalists or the preferred candidate. Final rounds also support notifications associated with advancing and non-advancing artists.
### **Choose a Scoring Method**
CODAworx currently offers three approaches.
#### Yes / No
- Yes = 1 point
- No = 0 points
Use this for straightforward qualification or preference decisions.
#### Yes / No / Maybe
- Yes = 2 points
- Maybe = 1 point
- No = 0 points
This gives jurors an additional middle option.
#### Weighted Criteria
Create up to10 custom scoring categories and assign a percentage to each.
All category weights must total 100%.
This option is useful when applicants need to be evaluated across several defined criteria.
### **Assign Jurors to the Round**
Adding a person to your Jury Pool isn't enough.
Jurors must be assigned to each individual round in which they should vote.
To assign them:
1. Open the appropriate round.
2. Select *Edit Round*.
3. Find the Committee Members/Jury Pool section.
4. Select each juror who should participate.
5. Save the round.
Repeat this process whenever you create a new round.
A juror who isn't selected for a round won't be able to vote in that round.
### **Share the Voting Round**
Once the round is configured:
1. Select *View Round.*
2. Click *Share Voting Link.*
You can then either:
- *Copy Link* and send it yourself, or
- *Email via CODAworx* to eligible jurors assigned to the round
If using CODAworx email, remind jurors to check their spam or junk folders if they don't see the invitation.
If jurors are having trouble, **How to Vote as a Juror** Help Center article may be helpful to recommend
### **Monitor Voting**
Give jurors enough time to review all applicants assigned to the round.
Before closing a round, confirm that participating jurors have completed their voting whenever possible.
CODAworx allows a commissioner to continue even if voting isn't complete, but this can create misleading totals if a juror scored only some applicants.
### **Create Additional Rounds**
After reviewing the results, advance the selected applicants into the next stage and configure another round as needed.
Remember:
- Each round can have its own settings
- Jurors must be assigned again for each new round
- Different rounds can use different jury members
- Use a Final Round when you're reaching the final selection stage
### Next Step
Once voting is complete, see [**Select Finalists & Complete Your Call**](https://knowledge.codaworx.com/knowledge/9.-select-finalists-complete-your-call-review-jury-results-move-applicants-through-selection-rounds-and-complete-the-artist-selection-process?hsLang=en).
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