How To Mange Your Jury And Select An Artist

1. Build Your Jury Pool:

Before jurors can review applications, they must be added to your jury pool.

1. Go to your CODAcommission Dashboard.
2. Open your call.
3. Select the Selection Process tab.
4. Search for each juror using the exact email address associated with their CODAworx account.
5. Add each juror to the jury pool.

If a juror does not have a CODAworx account, they will be prompted to create one before they can vote.

Adding someone to the jury pool does not automatically assign them to a voting round.

2. Create and Configure a Jury Round:

On the Selection Process page, locate your active round and select Edit Round.

Configure:

• Round Name
• Round Type
  • Voting Round
  • Final Round
• Scoring Method
  • Yes / No
  • Yes / Maybe / No
  • Criteria-Based Scoring

For criteria-based scoring, you can create up to 10 categories. The percentage weights across all categories must total 100%.

Before voting begins, make sure jurors understand what low and high scores mean and decide how ties or cutoff scores will be handled.

3. Assign Jurors to the Round:

Jurors must be assigned to each individual round before they can review applications.

1. Open the round and select Edit Round.
2. Scroll to the jury or committee member section.
3. Select the jurors who should participate in that round.
4. Click Save.

Repeat this process for every new round you create.

4. Share the Round With Jurors:

Once the round is configured and jurors are assigned:

1. Click View Round.
2. Select Share Voting Link.
3. Either copy the link to send yourself or send the invitation through CODAworx.

Jurors should use the same email address that was used when they were invited.

Make sure jurors know the voting deadline and encourage them to review every assigned applicant.

Incomplete voting can create scoring bias because some applicants may be reviewed by fewer jurors than others.

5. Review Results and Advance Applicants:

After voting is complete, review:

• Juror scores
• Written comments
• Completed reviews
• Your predetermined advancement threshold
• Any ties near the cutoff

If a juror did not finish reviewing all applicants, consider filtering out that juror's incomplete results before making advancement decisions.

You can then move selected applicants into the next voting round and repeat the process until you are ready to choose a finalist.

VIDEO: HOW TO CREATE A JURY ROUND AND ADVANCE APPLICANTS TO THE NEXT ROUND

Walk through creating a voting round, selecting a scoring method, assigning jurors, reviewing results, and moving selected applicants into the next round.

6. Keep Your Selection Process Organized:

Throughout the jury process, keep records of:

• Applications reviewed
• Scoring results
• Advancement decisions
• Jury comments when needed
• Any public-record or retention requirements for your organization

Set clear deadlines for every round and make sure jury members know when their voting must be completed.

Final Round:

When you are ready to select an artist, create a Final Round.

Final rounds are used when you have narrowed the applicant pool and are ready to make the final selection. CODAworx can also support notifications to finalists and applicants who do not advance.

Once your selection is complete, finalize the call and communicate the results to your selected artist and remaining applicants.